entryform.pdf

Competition rules and regulations

RULES AND CONDITIONS OF ENTRY

COMPETITION

• All South African entrants are required to submit their design sketches/drawings to the De Beers Corporate Headquarters in Johannesburg, South Africa by no later than 17h00 on 1 March 2012.
• All Namibian entrants are required to submit their design sketches/drawings Namibian Diamond Trading Company (NDTC) at the Namdeb Building in Windhoek, Namibia by no later than 17h00 on 1 March 2012.
• All Botswana entrants are required to submit their design sketches/drawings to the DTC Botswana building in Gaborone, Botswana by no later than 17h00 on 1 March 2012.
• Preliminary judging will take place in Johannesburg (South Africa), Gaborone (Botswana) and Windhoek (Namibia) by a panel of judges comprising members from the De Beers Group Of Companies and various other industry professionals.
• Up to 10 designs from each country will make up the 2012/2013 Shining Light Southern African Collection.  These will be judged in Johannesburg, Windhoek and Gaborone at the final judging in July/August 2012. The decisions of the Board of Judges panel will be final and no discussions can and will be entered into.

WHO MAY ENTER

• This competition is open to all jewellers (retail, wholesale or manufacturing), jewellery designers and persons actively involved in the design and manufacture of precious jewellery IN ADDITION to anyone involved in a creative discipline (textile design, graphic design, fashion design and fine art) in South Africa, Namibia and Botswana.
• Jewellers who do not have design facilities within their own organisations may submit designs commissioned from outside sources
• Employees of the De Beers Group of Companies may not enter the competition.

SUBMISSION OF DESIGNS

• Designs submitted must be individual jewellery designs to be worn by men or women. Designs of suites of jewellery will not be accepted
• Designs must be original and not previously been entered into any other design competition, offered for sale or publicly displayed
• Each piece must contain a minimum total weight of 10 carats of diamonds and at least 60% of the value of materials in each piece must be in the diamonds
• There are no restrictions on the shapes of diamonds used although we would discourage the incorporation of fancy coloured diamonds as sponsorship for these may be more              difficult due to the cost of fancy colours
• Designs may include naturally coloured diamonds, diamonds with natural inclusions or natural rough diamonds
• Designs MAY NOT include imitation, synthetic or man-made gems; treated or otherwise processed diamonds; other gemstones (i.e. emeralds, rubies, sapphires, tanzanite); semi-precious stones; pearls; or pieces of ivory, tortoiseshell or any materials from endangered species
• Entrants may submit an original sketch, colour photograph of a sketch and/or model.   Good draughtsmanship is desirable but not essential
• The sketch, colour photograph or model must be at least 10 x 13 cms (10x14 inches) in size
• Designs that do not conform to this rule will not be accepted, neither will actual models of finished pieces
• No information whatsoever may appear on the face of the sketch, photograph or rendering all personal details such as designer name and address must be on the entry form ONLY

ENTRY FORMS

Anyone submitting a design for the competition must complete, in full, the entry form.

To facilitate judging, and to avoid misrepresentation, all entry forms must be completed in English.  The form must include the name of the designer creating the design submitted and a brief description of the piece. 
 

If the design is larger or smaller than the piece it represents the scale must be given as part of the description.

NB: In the past designs have been submitted in scales as large as 5:1.  This has made rings and bracelets look like necklaces.  The scale should be no larger than necessary to show design details.

The winners selected must be the organisation or individual named on the entry forms originally submitted in respect of the winning designs.  No change can be made to entry forms after the designs have been selected.

JUDGING OF DESIGNS

The final judging will take place in July/August 2012

The names of all entrants will be kept in strictest confidence. The Board of Judges will not be given the names or nationalities of the shortlisted entrants.

The decision of the Board of Judges is final.

NOTIFICATION OF WINNERS

The results of the Board of Judges decisions will be sent via post to the winners on 30 April 2012. Their designs will be returned to them immediately so that they can begin the manufacturing process along with the sponsor and/or manufacturer.

Instructions will be given to the winners/manufacturer/sponsor on how to submit their finished pieces to their local office in Johannesburg, Windhoek or Gaborone in order to meet the delivery deadline of 13 July 2012.

If, in the opinion of the Board of Directors the piece is not an accurate representation of the original design entered, it will not be accepted.  This also applies to the standard of craftsmanship.

WINNING PIECES

Winning designs may be manufactured by a sponsor, designer or a manufacturer agreed by both the sponsor and designer.  

If a design is selected to be manufactured, the manufactured jewellery will be owned by the sponsor but the designer will retain the intellectual property rights in the designs. However neither the manufacturer, designer nor sponsor can manufacture a duplicate of the jewellery whilst the original still forms part of the official Shining Light collection 

The manufactured pieces will be held by the De Beers Group of Companies until January 2014 to cover local market ad-hoc PR opportunities. Their pieces will remain part of the official Shining Light Collection until that date.  

Winners should ensure that any sponsor(s) (financial or other) of their creation agree the pieces need not be returned before then.
 

RETURN OF DESIGNS

Design sketches, colour photographs and models not selected by the Board of Judges will be returned to the appropriate local office in that market. 

Designs will be held for three months from the date of final judging, after which if their return has not been requested they will be destroyed.

CARE OF DESIGNS

While every effort is made to keep designs in good condition, the De Beers Group of Companies cannot accept responsibility for damage caused by the postal systems.

PHOTOGRAPHY AND PUBLICITY

• The De Beers Group of Companies shall arrange official photography of the winning pieces in a style and manner to be determined at their sole discretion. Winning designers and their sponsors will be given the rights to use these images if required. But all intellectual property rights remain with the De Beers Group of Companies
• The De Beers Group of Companies shall, similarly, arrange for the creation of publicity materials (featuring official photography only).
• The De Beers Group of Companies will use reasonable endeavours to promote appropriate coverage of the winning pieces in the consumer and trade press internationally and by entering the competition you agree to this.  However, the extent of the coverage remains under the editorial control of the local media.

CANCELLATION OF THE COMPETITION

The De Beers Family of Companies reserves the right to cancel the competition at any stage, if deemed necessary in its opinion, and if circumstances arise outside of its control.

ACCEPTANCE OF RULES

Entrants must comply with all the above mentioned rules, and are deemed to have accepted and agreed to them when entering into the competition.

If you have any queries at all, please contact your local De Beers Group of Companies office or Thoko.modisakeng@debeersgroup.com